The General Data Protection Regulation (“GDPR“) is a new regulation which replaces the Data Protection Regulation and will be applicable in the UK from 25 May 2018. Your rights under the GDPR are set out in this notice and they will only apply once the GDPR becomes law on 25th May 2018.
What we do
We are an executive search firm and we provide executive search/recruitment consultancy services to clients looking to recruit individuals to their organisations. We collect information needed to assess your eligibility through the different stages of the recruitment process. We collect the personal data of the following types of people to allow us to undertake our business:
- Prospective and placed candidates for permanent or temporary or interim roles;
- Prospective and live client contacts;
- Supplier contacts to support the services we provide;
- Employees, consultants, temporary workers.
We collect information about you solely for the purposes of carrying out our core business and ancillary activities.
What personal data do we collect?
We collect personal data directly from you (via email, website forms, phone, email, social media or otherwise) as well as from other available sources (e.g. publicly available sources such as LinkedIn and corporate websites). Additionally, we collect Personal Data by reference or word of mouth (e.g. you may be recommended by a friend, a current/former employer or a former colleague). We may collect the following information:
- name and job title
- contact information including phone number and email address
- links to your professional profiles available in the public domain e.g. LinkedIn and corporate website
- your competences, skills, experience and education, e.g. your CV or resume, previous employments/work history, educational details and qualifications, third party references
- your preferences, e.g. preferred country of employment, areas of interest as well as your preferred ways to be contacted by us
- other information relevant to marketing career opportunities
- other information, such as information found from public sources as well as information depending on the position you are applying for, and where necessary for recruitment activities.
We may contact you by phone, email or social media.
Our Legitimate Business Interests
As an executive search/recruitment business we introduce candidates to clients for permanent employment, interim assignments or independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental, essential part of this process. In order to support our candidates’ career aspirations and our clients’ resourcing needs we require a database of candidate and client personal data containing historical information as well as current resourcing requirements.
In the course of recruitment activities, we may use your information to set up and conduct interview and assessments, to identify, evaluate and select applicants, to verify the information you have provided, to conduct background and credit checks and assessments as required or permitted by applicable local law, to contact third party references provided by you to evaluate your suitability for a role or as otherwise necessary in context of recruitment activities.
Additionally your personal data may be processed for other purposes you have consented to such as marketing information or other information we think will be of legitimate interest to you. We may also use your personal data to carry out our obligations arising from any contracts we intend to enter into or have entered into between you and us . Processing is necessary for our legitimate interests in providing our services and, for clients, processing is necessary for the performance of a contract with you.
Our legal basis for the processing of personal data is our legitimate business interests, although we will also rely on contract, legal obligation and consent for specific uses of data.
Should we want, need or rely on consent to lawfully process your data we will request your consent orally, by email, or by an online process for the specific activity that we require consent for and record your response on our system. Whenever necessary and subject to statutory record-keeping requirements, Strategic Dimensions will delete and/or anonymise Personal Data that is no longer needed. If there has not been any recent activity between yourself and Strategic Dimensions, we may delete your profile after a reasonable time in compliance with the GDPR legislation.
We do not store personal data for a period longer than six years without contacting you in this time to receive explicit consent.
When you access our services online, our web servers automatically create records of your visit. These records typically include IP-address, access times, the sites linked from, pages visited, the links and features used, the content viewed or requested, browser or application type, language and other such information. When you use our services or otherwise interact with us over telecommunications networks, certain additional information, such as your mobile telephone number, may be transmitted to Strategic Dimensions by the telecommunications operator as a standard part of that communication. We use analytics providers, such as Google Analytics Google.
Transfer of your Personal Data
Strategic Dimensions will not sell, lease, rent or otherwise disclose your personal data unless you have given explicit consent. Strategic Dimensions may share your personal data if you have given your informed consent for us to do so.
We do not undertake automated decision making or profiling. We do however use our systems to search and identify personal data in accordance with the parameters set by a person. A person will always be involved in the decision making process.
Security and controlling your personal information
We are committed to ensuring that your information is secure. However, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, in order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
We take reasonable steps to keep the personal data we possess accurate and to delete incorrect or unnecessary personal data.
This Policy provides you the right to know what personal data we hold about you; to request incomplete, incorrect, unnecessary or outdated personal data deleted or updated as well as to object to Strategic Dimensions processing of your personal data on compelling legitimate grounds. There may be certain categories of information prescribed by applicable local law that Strategic Dimensions may lawfully withhold.
Retention of your data
We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so.
We segregate our data so that we keep different types of data for different time periods. The criteria we use to determine whether we should retain your personal data includes:
- the nature of the personal data;
- its perceived accuracy;
- our legal obligations;
- whether an interview or placement has been arranged; and
- our recruitment expertise and knowledge of the industry by country, sector and job role.
We may archive part or all of your personal data or retain it on our financial systems only, deleting all or part of it from our main database. We may pseudonymise parts of your data, particularly following a request for suppression or deletion of your data, to ensure that we do not re-enter your personal data on to our database, unless requested to do so.
You may choose to restrict the collection or use of your personal information in the following ways:
- whenever you are asked to complete a form on the website, look for the box that you can click to indicate that you consent to your information to be used by Strategic Dimensions for direct marketing purposes;
- if you have previously agreed to Strategic Dimensions using and or storing your personal information you may change your mind at any time by writing to or emailing us at email@example.com or Strategic Dimensions (UK) Limited of Southside 105 Victoria Street, London, United Kingdom, SW1E 6QT.
By law, you have a number of rights in relation to your personal data:
- Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
- Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
- Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party, such as your employer) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
- Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
- Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
- Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
The Data Protection Act 1998 and the GDPR give you the right to access information held about you. If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us, at the above address.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month and, if so, we will notify you and keep you updated.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
You have the right to complain to the Information Commissioner. Full contact details including a helpline number can be found on the Information Commissioner’s Office website (www.ico.org.uk). This website also has further information on data subject rights and our obligations.
Strategic Dimensions – Independent HR Executive Search Headhunting Recruitment Unrivalled Network Consultants | Strategic Dimensions to Enhance Business Performance | HR Executive Recruitment Consultancy.
Strategic Dimensions may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 25th May 2018.